Safe Guide

What is Safe Guide?
Be Prepared is the motto of Girl Guides around the world. This challenges us to think critically as we work to meet the needs of today’s girls and Guiders in providing girl-focused programming. Safe Guide is the document that GGC provides to guide Members in the preparation of plans for exciting activities and opportunities in their quest to deliver innovative activities for girls

Our Provincial Process for Activity Assessment

Determine Safe Guide Activity Level (Green, Yellow or Red)

  • Use Activity Planning Chart in the Safe Guide document (page 16). Your level is determined by the highest level ticked anywhere on the chart.
  • Green Level activities: Follow Safe Guide. Check supervision ratios, parent information & permission, first aid and emergency response planning. No further assessment needed.
  • For Yellow or Red activities: At this level, someone outside your Unit (a provincial Safe Guide assessor) will take a “second look” at your plans to ensure they all Safe Guide requirement are met.Submit all required documents to posafeguide@ggcnf.org. Your documents will then be sent to an appropriate assessor who will communicate directly with you regarding your activity plan

Time Lines

  • Yellow: Submit at least 14 days before activity
  • Red: Submit at least 21 days before activity
  • Special travel activities:
    • Travel touring Canada over 72 hours:  Submit at least 30 days in advance
    • International under 72 hours:  Submit at least 30 days in advance
    • International over 72 hours:  Submit at least 1 year  prior to activity or before fund raising

Documents needed

  • Must submit for assessment:  SG.1, SG.3 & SG.4
  • May be needed:  WA.1 (water activities), SG.7 (Third Party Service Provider), SG.8 (pre-authorization for special travel), SG.5, SG.6 & SG.7 (for adventure activities).
  • All forms and the full Safe Guide document can be found HERE

REMEMBER: Guiders are responsible for following Girl Guides of Canada’s safety management procedures as outlined in our Safe Guide document. There is no “opting out” of Safe Guide. For example, groups cannot decide to “not” be a Guide group in order to do an activity that is not permitted by Guiding or that does not follow Safe Guide procedures. Doing so can make you, as the leader, personally liable and may have legal implications for GGC as well.

Participation in Parades
Here are the Safe Guide procedures for our province regarding participation in parades: 

  1. If the activity is in the community and parents are providing transportation AND if the girls are walking, skipping, dancing etc down the street, it is a Green Activity. Guiders would have to ensure that parents receive details of the activity and that supervision ratios are met.
  2. If the activity involves RIDING on a float/car/truck bed then the activity would be Yellow because Unit is providing private transportation. Guiders would have to ensure that the owner/driver of the vehicle is insured similar to the way we handle charter bus service. Guiders should provide the Yellow Assessor with information regarding safety procedures on the float i.e. railings, girls seated or in a stable area of the float, procedures for entering and exit the float. Parents would need details of the activity and, of course, supervision ratios must be met.

Assessor's Responsibilities

  • Check that the level is assessed appropriately
  • Check that all information is correct and complete
  • Check ratio, supervisor qualifications, and required documents
    • Is the information on additional documents consistent with the SG3?
    • Is the information for parents/guardians clear and consistent with the planning?
    • Is the Emergency Response Plan (SG4) appropriate?
    • Does the facility or facilitator information meet Safe Guide requirements?
  • Follow up with Contact Guider
  • Be consistent in the review of information

Further Questions?
Don't hesitate to contact the Safe Guide Assessor designated for your general application with any questions regarding planning that activity and Safe Guide in general. Your Provincial Safe Guide Advisor, Linda Longerich, is also available with up-to-date information on Safe Guide Procedures.

17/11/2017 5:46:52 PM